Last Revised: July 27, 2018

Thank you for visiting cvrtc.org, cumberlandvalleyrailtrail.org, shipfirstfridays.us, and cvrailroadmuseum.org (the “Site”), the sites of the Cumberland Valley Rail Trial Council, Inc. (CVRTC).  The CVRTC website is owned by Cumberland Valley Rail Trial Council, Inc. and administered by Timber Hill Technology Solutions, LLC (collectively, “we” or “us” or “CVRTC”).  We understand and share your concern about privacy and treat your personal information with the highest standards of safety, security and confidentiality. Please read these Terms of Use and Privacy Policy (this “Policy”) carefully. It describes the terms of use governing this Site and the privacy practices we use.  By using the Site, you attest your understanding and acceptance of this Policy.

What Information Do We Collect and Why?

Membership: We collect and store information about you (contact, mailing, etc.) necessary for to manage your membership to CVRTC.  None of the information will be collected without your knowledge.  We do not accept memberships for individuals under the age of 18.  A parent or guardian must become a member on their behalf.  You can always choose not to provide personal information requested by the Site, but you will not be able to become a member to CVRTC.

Accounts: We collect and store information needed for you to create an account (contact, login, password) on the Site.  We do not create accounts for individuals under the age of 18.  A parent or guardian must create an account on their behalf.  Your registrations and results will be linked to your account.

Registration: We collect and store information about you (contact, mailing, age, gender, etc.) necessary for you to register and participate in events hosted by the CVRTC.  None of the information will be collected without your knowledge.  We do not accept registration for individuals under the age of 18.  A parent or guardian must register on their behalf.  You can always choose not to provide personal information requested by the Site, but you will not be able to register for an event.

Results: We collect and store all event results (time, place, etc.) for events hosted by the CVRTC.  We have access to your registration and result information from any Timber Hill Timing event in which you participated in the past.

Payment: We accept payments through Timber Hill Technology Solutions, LLC . We use Authorize.Net to accept credit cards and other electronic payments safely and securely.  The Authorize.Net Payment Gateway manages the payment information in compliance with the Payment Card Industry Data Security Standard (PCI DSS).  All electronic payment information is entered on Authorize.Net’s secure servers.  We do not have access to and do not store credit card numbers; therefore, it is impossible for your credit card information to be stolen from our Site. We store the last 4 digits of the credit card provided, transaction id and authorization code as returned Authorize.Net to confirm your payment.

Cookies: We may store small pieces of information on your computer’s hard drive to identify you between visits and to assist in your registration and membership.  Acceptance of cookies is not required to browse the Site or to register for an event or to become a member.  Refusing to accept cookies may affect your ability to take advantage of some of the features and content offered on the Site.

Tracking Data: We record for each visit the date and time, IP address, pages accessed, operating system, browser, and the website used before the visiting the Site.  We do not attempt in anyway to tie the tracking data to an individual, however, due to the nature of the internet, the tracking data may be traceable back to you.

Who has Access to the Information?

All information collected is available to the Cumberland Valley Rail Trail Council, Inc. (CVRTC) and Timber Hill Technology Solutions, LLC. Contact information may be shared with the Cumberland Valley Visitors Bureau. We do not disclose any information to third parties with the following exceptions:

  • When we believe that such disclosure is necessary to protect the rights and property of the Cumberland Valley Rail Trial Council, Inc. or Timber Hill Technology Solutions, LLC.
  • When we believe that such disclosure is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person.
  • When ordered to comply with any law, regulation, decree, judgment, order, subpoena or any other governmental order. We reserve the right to disclose any information without any obligation to contest or verify the accuracy of such order.

How Do We Use Your Email Address?

We may send emails to everyone who has become a member or registered for an event to ensure the smooth flow of becoming a member of on race day and accurate results. We occasionally send extra emails informing you of other events or providing you with other information that we feel you may be interested. You may unsubscribe to these extra emails that are not related to CVRTC membership or an event for which you have registered. You will continue to receive emails that are directly related to your membership or to an event for which you have registered even if you unsubscribe.

Limitation of Liability

Cumberland Valley Rail Trial Council, Inc., Timber Hill Technology Solutions, LLC and all other sponsors, their representatives and successors shall not be liable for any direct, indirect, incidental, special or consequential damages of any kind arising out of participation in a CVRTC event or the use or the inability to use the Site. If you are dissatisfied with any portion of the Site, or with any of these terms of use, your sole and exclusive remedy is to discontinue using this Site.

If you have questions about our Terms of Use and Privacy Policy please do not hesitate to contact us.